BOARD OF DIRECTORS MEETING

103 W THUNDERBIRD DRIVE

MAY 13TH 7:30 P.M.

YEARLY MEETING

ELECTION OF OFFICERS:

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

INTRODUCTION OF GUESTS:

PRESENTATION OF MINUTES:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF P.A.T. VAN:

EMPLOYEE RECEIVABLE INFORMATION:

EMPLOYEE CONCERNS/REQUESTS: RICK MAUDLIN AND THE OPEN HOUSE INFORMATION

REPORT FROM HOSPITAL REPRESENTATIVE:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

OLD BUSINESS:

NEW BUSINESS:

EXECUTIVE SESSION: JOHN MAXWELL, YEARLY EVALUATION

ADJOURNMENT:

BOARD OF DIRECTORS MEETING

MAY 13TH , 1998

7:30 P.M.

APRIL 8TH , 1998

BOARD MEMBERS PRESENT: Chairman Wolbert, Vice-chairman Miller, Treasurer Crane, Secretary Johnson and member Donovan and member Heitman were present.

BOARD MEMBERS ABSENT: All were present.

MEETING CALLED TO ORDER: Chairman Wolbert called the meeting to order at 7:30 p.m.

PRESENTATION OF THE MINUTES: The minutes were presented to the board members. After reviewing the minutes, Secretary Johnson made the motion to accept the minutes as presented, Treasurer Crane seconded the motion. A vote was taken and the motion carried unanimously.

TREASURERS REPORT: The report was given to the members. There were no questions about the report.

PRESENTATION OF THE BILLS TO BE PAID: The bills to be paid were presented. There were several questions. The first question was about ASDE. This is the company where the new computer was purchased from. It has been set up and is being used.

There was a question about the company Trust-X. This is where the brushes to wash the ambulances along with handles were purchased.

There was a question about the bill to the IRS. Recording secretary LaRee Lager explained that this was for a mistake on the quarterly taxes. The taxes were placed in the wrong quarter on the computer when they were sent to the IRS and this is the interest and penalties.

There was a question about the bill for Chemsearch. Director George Duff stated that this is where he likes to purchase the wash and wax for the ambulances.

There were no more questions about the bills to be paid. Secretary Johnson made the motion to pay the bills as presented, Treasurer Crane seconded the motion. A vote was taken, motion carried unanimously.

PRESENTATION OF REVENUE AND EXPENSES: The revenue and expense report was given to the board members. There were no questions about the report.

PRESENTATION OF P.A.T. VAN: The P.A. T. Van was the next item on the agenda. There is a problem with the maroon van. The lift is not working right and there needs to be something done. There was a sheet with four options handed to the board members. After a discussion, it was decided to allow assistant director Bill Florea get the lift fixed at Kansas City, Kansas. The cost could be any where from $400.00 to $900.00 to repair the lift.

Florea asked if the district could purchase another wheelchair since both vans are running. Florea received a quote from the hosptial on a wheelchair. Secretary Johnson made a motion to purchase a second wheelchair, Vice-chairman Miller seconded the motion. A vote was taken and the motion carried unanimously.

Vice-chairman Miller made the motion to let the van run for one more month, secretary Johnson seconded the motion. Vote taken, motion carried.

Item two was to discuss the First Responder class for Ravenwood. Duff stated that it would take place sometime in the summer months due to conflicts. This was alright with everyone involved.

Item three deals with the new ambulance that is ordered. Amtech has given a tentative delivery time of May 1st thru the 5th. The company would not take any money off if the district would travel to Iowa to pick it up, so they will deliver the ambulance. Duff hopes to have it up and running before the Open House.

Item four is the hiring of a new part time van driver. Russell Mackey has been working as the second driver and the board of directors need to approve or disapprove of him. After a brief discussion, Treasurer Crane made the motion to accept Russell Mackey as a part time employee, Secretary Johnson seconded the motion. A vote was taken, motion carried unanimously.

EMPLOYEE RECEIVABLE INFORMATION: The chart was given to the board members, there were no questions.

EMPLOYEE CONCERNS AND REQUESTS: Rick Maudlin and Patrick Zeamer explained to the board members what has been done for the Open House. The money that was set aside last year for the event has been extinguished. Maudlin and Zeamer explained the anticipated costs of the pictures and the printing of materials. They estimated a cost of $1,100.00 for other items that are needed and asked the board members to allot that much money for the rest of the planning and any unexpected items that may come up. After a brief discussion member Donovan made the motion to allot an extra $900.00 for the open house events, Secretary Johnson seconded the motion. A vote was taken and motion carried unanimously.

The staff expressed their thanks. There was nothing else brought to the board members.

REPORT FROM ST. FRANCIS HOSPITAL REPRESENTATIVE: Kathy New was present and did not have anything to report. The emergency room and the Mental Health Unit will have booths set up at the Open House, Laboratory may have one set up but there is nothing definite yet. New had nothing

REPORT FROM BURLINGTON JUNCTION RESCUE UNIT: Brian McPherson has asked for CPR books to be ordered to hand out before a CPR class is held. Duff has ordered these.

There was nothing else brought to Duff from Burlington Junction.

REPORT FROM HOPKINS RESCUE UNIT: Treasurer Crane stated that the officers have changed. Captain will be Marcie Beason. Crane stated that there has been a new battery installed in the unit and there have been new flashlights installed as well. There was no other business to discuss from the Hopkins unit.

REPORT FROM MARYVILLE RESCUE UNIT: There were no concerns brought to the board members others that a new light bar for the new rescue rig when the ambulance gets here as well as new lettering on the old ambulance.

Chairman Wolbert continued to the next item under old business, bids for the concrete work. Member Heitman opened the four bids that were received in the office before the closing date. The bids were from Swede Ready Mix , $26,547.50, Kimmel Construction, $23,598.00, Wilmes Construction, $15,744.00 and Andy Spire Construction , $13,500.00.

Treasurer Crane Made the motion to accept the low bid of $ 13,500.00 from Andy Spire Construction, member Heitman seconded the motion. A vote was taken, motion carried unanimously. Chairman Wolbert will ask to have an extra piece of ground concreted as well and to make sure Spire would do it for the same price. This will come out of the ambulance budget as there will be more money in that account due to the fact that the chassis has been paid for.

NEW BUSINESS: Duff asked Treasurer Crane about a confined space drill with the industries in the city who may need to have the training. Vice-chairman Miller suggested that Duff and Treasurer Crane get together and contact the companies in the city to see what is needed and when the training could be started and to see if any money could be donated to purchase equipment and training. There was no second.

There is a Red Cross appreciation dinner to be held on May 2, at 12:00 at the senior center. The chapter would like someone to be there from Nodaway County Ambulance District. Chairman Wolbert stated he would gladly go to the dinner.

There will not be an executive meeting.

ADJOURNMENT: Treasurer Crane made the motion to adjourn the meeting so that the board members could show Byron Miller, who is no longer on the board of directors, their appreciation for all that he has done for the district, Secretary Johnson seconded the motion.

Meeting adjourned at 8:45 p.m.

Recorded by LaRee Lager, Recording Secretary

Nodaway County Ambulance District

Signed:

Ross Johnson Jr.

TREASURERS REPORT

BALANCE FORWARD: CHECKING ACCT: APR 1ST., 1997 4,017.57

SAVINGS ACCT: APR.1ST,1997 15,492.51

SAVINGS AT FIRST BANK APR. 1ST, 1997 157,006.87 C.D. AT BANK MIDWEST 47,734.89

C.D. AT MERCANTILE BANK 54,866.76

C.D. AT FIRST BANK 31,606.28

C.D. AT NODAWAY VALLEY BANK 30,000.00

TOTAL CASH AVAILABLE APRIL 364,724.86

RECEIPTS:

AMBULANCE: 14,097.90 P.A.T. VAN REC. 289.50

DEL TAXES 2,115.33

BAD DEBTS 135.84

TOTAL RECEIPTS: ------------------------------------ 16,638.57

EXPENSES:

SALARIES: NET: 14,040.63 GROSS: 19,998.84

OVERTIME: 3,250.33

ON CALL: 1,142.50

PAT VAN SALARIES: 966.50

PAT VAN ON CALL: 0.00

RETIREMENT WAGES 1,295.60

FICA TAXES: 1,529.94

FEDERAL TAXES 2,322.39

STATE TAXES: 798.00

TOTAL SALARIES: ------------------------------------------ 19,998.84

FUEL & OIL: 956.57

MEDICAL & OPERATING: 876.25

TELEPHONE: 303.63

OFFICE SUPPLIES: 926.31

OFFICE EQUIPMENT: 635.00

AMBULANCE EQUIPMENT: 1,450.00

DUES AND SUBSCRIPTION: 24.97

UTILITIES: 649.11

BUILDING REPAIR: 5,917.77

CONTINUING EDUCATION: 224.50

RADIO REPAIRS & MAINTENANCE : 30.00

MISCELLANEOUS EXPENSE: 51.43

BUILDING ITEMS MISCELLANEOUS: 1,809.38

W/C REPAIRS AND MAINT: 242.47

W/C FUEL AND OIL : 229.21

TOTAL EXPENSES & SALARIES: 35,709.25

TOTAL EXPENSES OVER REVENUES: 19,070.68

TREASURERS REPORT

CASH TRANSACTIONS FOR THE MONTH OF APRIL

OTHER TRANSACTIONS

TRANSFER OF SAVINGS TO CHECKING: 5,000.00

TRANSFER FROM FIRST BANK 20,000.00

INTEREST ADDED SAVINGS ACCOUNT 479.62

TOTAL FUNDS AVAILABLE:

CHECKING ACCOUNT APR 30TH ,1997 381.33

SAVINGS ACCOUNT APR 30TH ,1997 11,492.51

FIRST BANK MONEY MARKET APR 30TH ,1997 137,486.49

C.D. AT BANK MIDWEST 47,734.89

C.D. AT MERCANTILE BANK 54,866.76

C.D. AT FIRST BANK 32,017.16

C.D. AT NODAWAY VALLEY BANK 30,000.00

ENDING CASH TOTAL FOR MONTH 313,999.14